Shareholder Communication Policy

CIC Australia Limited ("CIC") is committed to keeping security holders informed and encouraging effective participation at general meetings. CIC strives to convey to its shareholders and the investing public pertinent information in a detailed, regular, factual and timely manner.

The Board informs shareholders of all major developments affecting the consolidated entity’s state of affairs as follows:

• The concise report is distributed to all shareholders (unless a shareholder has specifically requested not to receive the document), including relevant information about the operations of the consolidated entity during the year, changes in the state of affairs and details of future developments.
• The full annual financial report is available to all shareholders who request it.
• The half-yearly report contains summarised financial information and a review of the operations of the consolidated entity during the period. The half-year financial report is lodged with the Australian Securities and Investments Commission and the ASX, and sent to any shareholder who requests it.
• Proposed major changes in the consolidated entity which may impact on share ownership rights are submitted to a vote of shareholders.

The Board encourages full participation of shareholders at the Annual General Meeting to ensure a high level of accountability and identification with the consolidated entity’s strategy and goals. Important issues are presented to the shareholders as single resolutions. Time will be set aside at each AGM to provide the opportunity for shareholder participation through questions and comments. Where a resolution is put to shareholders for their vote, an Explanatory Memorandum will be provided for these resolutions.

The shareholders are requested to vote on the appointment and aggregate remuneration of directors, the granting of options and shares to directors and changes to the Constitution. Copies of the Constitution are available to any shareholder who requests it.

The Board requires the external auditor to attend the Annual General Meeting and be available to answer shareholder questions about the conduct of the audit and the preparation and content of the auditor's report.